Council Agenda

Tuesday, April 08, 2025 at 9:00 A.m. - 12:00 P.m.

Council Chambers

82133 Council Line

Goderich, ON N7A 3Y2

Township of Ashfield-Colborne-Wawanosh Council will meet in the Council Chambers at 82133 Council Line, Ashfield-Colborne-Wawanosh and can be live streamed at www.acwtownship.ca/government/agendas-minutes.

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1.

CALL TO ORDER

Meetings of Council are live streamed on the Township’s Official Website in accordance with the Live Streaming and Virtual Participation of Meetings Policy. 

2.

DISCLOSURE OF PECUNIARY INTEREST OR POTENTIAL CONFLICT OF INTEREST

3.

COUNCIL MINUTES

• MOTION

  THAT Ashfield-Colborne-Wawanosh Township Council hereby adopt the minutes as provided in items 3.1 and 3.2.

3.1

Special Council Meeting Minutes – March 14, 2025

3.2

Council Meeting Minutes – March 18, 2025

4.

OPEN FORUM

This item gives members of the public the opportunity to speak on any current agenda item. For a virtual participation option, contact the Clerk prior to 4 p.m. the day before the meeting.

5.

DELEGATIONS / PUBLIC MEETINGS

5.1

9:00 a.m. Tony McQuail - Ward Boundaries

We have provided Council with the delegation request and documenation provided by Tony McQuail. 

STAFF COMMENTS: None. 

6.

TREASURY DEPARTMENT

6.1

Budget 2025 & Tax Rate By-Law

We have provided Council with the report prepared by Treasurer Ellen McManus.

STAFF COMMENTS: THAT the revised 2025 Budget Package and Budget Highlights be received; AND THAT Council approve the 2025 Township Budget as presented; AND FURTHER THAT Council approve Bylaw 21-2025 to establish a levy for the year 2025, to adopt tax rates for 2025 and to provide for penalty and interest in default of payment and the collection thereof.

• MOTION

  THAT Ashfield-Colborne-Wawanosh Township Council hereby approves the 2025 Township Budget as presented.  

6.2

Fee By-Law Update

We have provided Council with an updated Fee By-Law in Section 18. Noted changes are highlighted to Section O. Water and Sewer Service Rates. 

STAFF COMMENTS: That Council adopt the by-law in Section 18. 

7.

PLANNING DEPARTMENT

7.1

Draft County Official Plan Amendment No. 6

We have provided Council with the report prepared by Planner Meghan Tydd-Hrynyk.

STAFF COMMENTS: For your information purposes. 

8.

BUILDING DEPARTMENT

No items scheduled.

9.

ADMINISTRATION DEPARTMENT

9.1

Aggregates in ACW

As a follow-up from the Delegation presented by Gina McDonnell on March 18, we have provided Council with the report prepared by Clerk Florence Witherspoon.

STAFF COMMENTS: For your information purposes. 

9.2

Community Grants Policy

As requested at the March 18^th meeting, we have provided Council with the Community Grants Policy for review. 

STAFF COMMENTS: None. 

9.3

Lucknow Recreation - Appoint Summer Students

We have provided Council with the by-law, in Section 18, to appoint summer students for the Lucknow & District Joint Recreation Department. 

STAFF COMMENTS: That Council adopt the by-law in Section 18. 

9.4

Plan of Subdivision - Assignment and Assumption Agreement

We have provided Council, in Section 18, with two by-laws each authorizing the execution of an Assignment and Assumption Agreement in the matter of a transfer of ownership of two plan of subdivision agreements, registered in 2000 and 2002 respectively. The original agreements stipulate that the Township must give its consent to any assignments (transfer of obligation) of the agreement.  The cover letters for both files are included for information. 

STAFF COMMENTS: That Council authorize the execution of the agreements by by-law in Section 18. 

10.

WATER DEPARTMENT

No items scheduled.

11.

DRAINAGE DEPARTMENT

No items scheduled.

12.

PUBLIC WORKS DEPARTMENT

12.1

Public Works Activity Report

We have provided Council with the report prepared by PWS Thomas McCarthy.

STAFF COMMENTS: For your information purposes. 

12.2

Roadside Mowing 2025

We have provided Council with the report prepared by Public Works Superintendent Thomas McCarthy.

STAFF COMMENTS: That Council accept the offer from Vandriel Excavating Inc. to complete the 2025 roadside grass cutting services by considering the following motion.

• MOTION

  THAT Ashfield-Colborne-Wawanosh Township Council accept the offer from Vandriel Excavating Inc. to extend the 2022 tender for the roadside grass cutting services for a period of one year for a total cost of $65,625.00 plus H.S.T. 

12.3

Asphalt Program 2025

We have provided Council with the report prepared by Public Works Superintendent Thomas McCarthy.

STAFF COMMENTS: THAT Council accept the quote for the 2025 Asphalt Program by adopting the following motion.

• MOTION

  THAT Ashfield-Colborne-Wawanosh Township Council accept the quotation for the 2025 Asphalt Program from Lavis Contracting Co. Ltd. for a total cost of $1,032,866.75 plus H.S.T.

12.4

Waste Management Contract

As a follow-up from the last meeting, we have provided Council with the Waste Management contract for solid waste services to be adopted in Section 18. 

STAFF COMMENTS: That Council adopt the contract by By-Law. 

12.5

Waste Management - Proposed Extension of Lakeshore Servicing

As a request of Council at the Budget Meeting, staff reached out to Waste Management the for a quotation for the above. At the time of the agenda preparation staff has not yet received any quotations. Once the quotation is received, it will be provided at a future Council Meeting. 

STAFF COMMENTS: None

13.

COUNCIL COMMITTEE REPORTS

14.

NEW BUSINESS

Items to be brought forward to a future meeting. 

15.

CORRESPONDENCE FOR DIRECTION

15.1

Lucknow Kinsmen - Dungannon Super Pull Request

16.

CORRESPONDENCE FOR INFORMATION

16.1

Short-Term Rental Committee - Minutes of February 25, 2025

16.2

Coalition for Huron Injury Prevention - Minutes of December 11, 2024

16.3

Lucknow and District Joint Recreation Board - Minutes of January 22, 2025

16.4

Maitland Conservation - Minutes of January 22, 2025 and February 26, 2025

16.5

THRIVE Summit - April 14-15, 2025

16.6

Huron County Municipal Officers Association - Annual General Meeting - April 25, 2025

16.7

Economic Development Committee - Minutes of January 13, 2025

17.

UNFINISHED BUSINESS / UPCOMING EVENTS

17.1

Association of Municipalities of Ontario (AMO) Conference

August 17-20, 2025 - Mayor McNeil and Councillor Miltenburg are registered.

STAFF COMMENTS: Reminder only.

18.

BY-LAWS

18.1

20-2025 Waste Management Contract

• MOTION

  THAT leave be given to introduce By-Law 20-2025 being a by-law to authorize the execution of an agreement to provide management of solid waste services between Waste Management of Canada Corporation for Township of Ashfield-Colborne-Wawanosh, and that it now be read severally a first, second, and third time, and finally passed this 8^th day of April 2025.

18.2

21-2025 Tax Rates

• MOTION

  THAT leave be given to introduce By-Law 21-2025 being a by-law to provide for the adoption of the 2025 tax rates for the Township of Ashfield-Colborne-Wawanosh, and that it now be read severally a first, second, and third time, and finally passed this 8^th day of April 2025.

18.3

22-2025 Consolidated Fee By-Law

• MOTION

  THAT leave be given to introduce By-Law 22-2025 being a by-law to set various fees for the Township of Ashfield-Colborne-Wawanosh, and that it now be read severally a first, second, and third time, and finally passed this 8^th day of April 2025.

18.4

23-2025 Appoint Summer Students for Lucknow Recreation 

• MOTION

  THAT leave be given to introduce By-Law 23-2025 being a by-law to appoint summer student positions for the Lucknow and District Joint Recreation Department, and that it now be read severally a first, second, and third time, and finally passed this 8^th day of April 2025.

18.5

24-2025 Assignment and Assumption Agreement R342185

• MOTION

  THAT leave be given to introduce By-Law 24-2025 being a by-law to authorize the execution of an Assignment and Assumption Agreement regarding a subdivision agreement registered as Instrument R342185, and that it now be read severally a first, second, and third time, and finally passed this 8^th day of April 2025.

18.6

25-2025 Assignment and Assumption Agreement R340634

• MOTION

  THAT leave be given to introduce By-Law 25-2025 being a by-law to authorize the execution of an Assignment and Assumption Agreement regarding a subdivision agreement registered as Instrument R340634, and that it now be read severally a first, second, and third time, and finally passed this 8^th day of April 2025.

19.

CLOSED SESSION

• MOTION

  That Ashfield-Colborne-Wawanosh Township Council move into a Closed Session in accordance with Section 239(2)(e) of the Municipal Act, with the CAO, Clerk, and PWS remaining in attendance at ____ a.m. for the purpose of discussing litigation, including matters before administrative tribunals, affecting the municipality.

19.1

Litigation

(litigation affecting the municipality)

19.2

Rise from Closed Session

• MOTION

  THAT Ashfield-Colborne-Wawanosh Township Council rise from the Closed Session at _____ a.m.

20.

REPORTING OUT OF CLOSED SESSION

21.

CONFIRMATORY BY-LAW

• MOTION

  THAT leave be given to introduce By-Law 26-2025 being a by-law to confirm the proceedings of the Township of Ashfield-Colborne-Wawanosh Council meeting held on April 8, 2025, and that it now be read severally a first, second, and third time, and finally passed this 8^th day of April 2025.

22.

ADJOURNMENT

• MOTION

  THAT Ashfield-Colborne-Wawanosh Township Council does now adjourn to meet again on April 22, 2025 at 9:00 a.m. or at the Call of the Mayor.